Events

With an abundance of great food, wine, beautiful natural landscapes and sunshine, Hastings is an ideal location to hold any event.

With a large variety of Council-owned facilities available for hire, we can help ensure your guests enjoy a successful and memorable event. If you have an outdoor setting in mind, we also have a wealth of parks, reserves and beaches within the Hastings District.

Hastings District Council is a keen supporter of all types of events throughout the District, and we know how important it can be to take care of the details if you wnat your event to go off without a hitch.

If you're considering arranging an event, or need help organising one, our Events Coordinator can help point you in the right direction for resources, tell you which Council bylaws and regulations may apply, and put you in contact with other local event groups who may be able to assist.

Organising your event

• Events Application Form (PDF 221kB)

Some events require approval from the Council.  The questions below will help you determine if you need Council approval to hold your event. If you answer yes to any of the questions, fill out the form above and return it to the Events Coordinator. If any parts of the form do not apply to your event, just leave them blank.

• Will your event be in a public or Council-owned place? (for example on in a Local Park or Reserve)
• Will food be sold? (with the exception of a sausage sizzle)
• Will there be alcohol? (Are you selling it, are guests bringing it, or are you within a liquor ban area?)
• Will there be any amplified sound? (PA system, sound system, music instruments, anything going through an amplifier)
• Will there be any amusement devices? (Ferris wheel, merry-go-round, pony rides, anything with moveable parts)
• Is there a need to erect any staging, marquee or temporary buildings?
• Will any part of your event be on the road, or restricting vehicle or pedestrian access? (A Traffic Management Plan will be required.)
• Is the public invited? (if YES, Public Liability Insurance and Health and Safety Plan will be needed).

If you answered yes to any of these questions then you need to complete the events Application Form and send this into the Events Coordinator.

Other considerations when organising an event:

• Is the venue a suitable size for the number of people attending, or for the activity you are planning?
• Will power or water be required?
• Are there enough toilets at the venue for the type of event you are holding?
• How will you dispose of any rubbish generated by the event? Do you need to bring in additional rubbish and recycling bins?
• What time will your event start and finish? Have you allowed enough time for equipment to be set up and packed down?
• Do you need to notifiy neighbours that your event is taking place, for example residents on the edge of a park?
• How are you advertising your event? (Make sure you provide details of your event to the Council, as we may be able to offer some free publicity on our events website or Council community publications.)
• How will the safety or spectators and participants be ensured?
• A Healthy and Safety or Risk Analysis plan is always recommended when events involve members of the public. We can help you with this.
• Where will people park for your event, do you need to provide alternative parking arrangements for some of the participants?
• Will your event be affected by the weather, and do you need a contingency plan if it is?