Parks and Sportsgrounds - Bookings and Fees
Thinking about having your wedding day in the English-style Cornwall Park? Or maybe you just want to book a park for a sporting event? All of the parks and gardens in the Hastings District can be booked through the Council, see below for costs, what facilities are available on the parks and what to do when booking.
- Sports Ground Service Level Agreement form (PDF 31 KB)
- Application for the use of a Council reserve (PDF 64kB)
When booking
You will need to contact the Community Services team (see contact details below) at the Council if you wish to book a park. Please have the following details ready before phoning:
- Name of the organisation and address
- Start and finish dates for request of park
- Contact person's name and number
There are other details that you may need to be aware of when you make a booking, including:
- Whether you wish the grounds to be marked
- If you require changing facilities
- If you require hot water for showers in the changing facilities
- If you require toilet facilities
Please note: Bill Mathewson Park's toilet facilities are no longer open to the public at weekends due to vandalism. If you wish to use the facilities you must book the park, and pay a $100 bond for the toilet key.
Costs
When hiring a sports ground from the Council, there is a fee which in return you get a field reserved for your use, proper line use and access to changing facilities.
Extra costs are incurred when you require the use of hot water for showers in changing rooms, power and the use of toilet facilities.
Sports Ground Charges | 2011-12 |
Softball |
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20 week senior season per diamond | $410.00 |
Tournaments per diamond per day | $100.00 |
Casual bookings per ground | $ 80.00 |
20 week high school season per diamond | $ 200.00 |
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Cricket - per pitch for 20 week season |
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Senior pitches | $1750.00 |
Practice turf pitches | $785.00 |
Artificial pitches | $500.00 |
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Cricket - Casual per game |
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Turf pitches – per day | $160.00 |
Tournament Rate – per wicket / per day | $160.00 |
Artificial pitches (Incl ground marking) | $80.00 |
High School per pitch 20 week season | $500.00 |
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Touch Rugby |
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Per ground for 20 week session | $440.00 |
Pre season permit per-field (practice must be booked) | $65.00 |
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Football |
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Per ground for senior 20 week season | $900.00 |
Pre and after season games | $90.00 |
Casual games | $90.00 |
High School training/competition rate (20 week season) | $500.00 |
Preseason training per 10 weeks | n/a |
Installation of goal posts additional to usual requirements or changed within the season | $500.00 |
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Rugby |
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Per ground for senior 20 week season | $900.00 |
Pre and after season games | $90.00 |
Casual games | $90.00 |
High School training/competition rate ( 20 week season) | $500.00 |
Preseason training per 10 weeks | n/a |
Installation of goal posts additional to usual requirements or changed within the season |
$500.00 |
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Rugby League |
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Per ground for senior 20 week season | $900.00 |
Pre and after season games | $90.00 |
Casual games | $90.00 |
High School training/competition rate (20 week season) | $500.00 |
Preseason training per 10 weeks | n/a |
Installation of goal posts additional to usual requirements or changed within the season | $500.00 |
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Parks and reserves |
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Commercial events, gypsy fairs, car boot sales, Triple Peaks etc, per permit | $250.00 $125.00 |
Commercial events for 5 days | $170.00 |
Commercial events (small) – hourly charge (ten event series) | $15.00 |
Local community non-commercial events Set up day | $250.00
$125.00 |
Circus, entertainment groups and commercial hirers |
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up to 5 days | $325.00/day |
6-9 days | $275.00 /day (2000 bond) |
10+ days | $210.00/day (2000.00 bond) |
Local community sports day | $60.00 |
Mobile traders on parks | $30.00 / day |
Community Buildings |
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Havelock North Pavilion | $10.50 |
Anderson Park Pavilion | n/a |
Park permits - per day | $30.00 |
Park permit - season | $270.00 |
Power charges | $17.00 |
Penalties |
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For non-notification of cancellation of pre and after season games and casual games |
$170.00 |
For unauthorised use of grounds when they have been closed |
$170.00 |
Rubbish Bin supply and removal | 8.00/bin |
Other services required including reline marking, cleaning rubbish removal – actual cost | $37.00 per hour (include vehicle) |
Miscellaneous costs
Event | Charge |
Hot Water for showers in the changing facilities | Electricity charged on actual usage, you will receive a monthly invoice |
Toilet Facilities | $100 bond for key |
Weddings | No Charge |
Notes
1) No charges are made for school children at Primary or Intermediate level.
2) High School student sports ground use is charged at $500.00 per 20 weeks training or competition season.
3) High School student ground softball use is charged at $200.00 per 20 weeks competition or playing season.
Hot water for showers in the changing rooms
When hiring a ground, requirements may be made to use the hot water for showers in the changing facilities. This is charged on the actual usage of the hot water, and a bill will be sent to the hirer of the ground at the end of each month of the season.
Toilet facilities
If you wish to use the toilet faculties while using the grounds, there is a $100 deposit for the key, which is returned to you once the key is delivered back to the Council.
Marking of the grounds
Marking of the grounds is done by Council groundsmen, when you require it. Note: Those hiring fields are not permitted to mark the fields themselves.
Conditions
There are certain conditions that you must agree to when you book and use a sportsground from the Council. This is to ensure the grounds are kept in good condition, both for you and the next group to use them.
1. Any unpaid accounts will incur late payment fees and collection costs.
2. Please ensure that the grounds and facilities are left in a clean and tidy condition at all times as regular inspections will take place over the duration of your bookings.
3. Any damage to the sportsgrounds or changing areas during the course of your booking, must be reported to the Council immediately.
4. The hirer of the grounds is responsible for the prompt removal of all rubbish from the grounds that has accumulated from events been held. The cost of having rubbish removed will otherwise be charged onto you for payment.
5. The hirer of the grounds must ensure that when the venue is vacated, all lighting and power is switched off and the venue is properly secured. Any excessive power consumption resulting from the failure to switch off all outlets may result in an additional charge to the hirer, at the Council's discretion.
6. The use of the grounds is subject to its condition resulting from weather. Closure of the grounds as a result of weather conditions will be the sole discretion of the Council.
Contact
To book a park with the Council, contact the Community Services team on community.services@hdc.govt.nz or phone 06 871 5000 Monday to Friday 8am to 4.30pm.
