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MeetingsNgā hui

You can view council’s Meetings Calendar that lists when meetings will take place. Committee information like Agenda and Minutes documents from meetings past and meetings coming up.

Council adopted its own Standing Orders on 8 December 2022. These are based on the Model Standing Orders of Local Government New Zealand. These Standing Orders govern meeting procedures to enable effective Local Government and public accountability.

Agendas and minutes

If you require agendas or minutes that are not on our website please send us an email. You can view all open agendas and minutes during normal office hours at the:

  • Reception counter - Council's administration building, Lyndon Rd, Hastings
  • Hastings Public Library, Eastbourne St, Hastings
  • Havelock North Library, Te Mata Rd, Havelock North
  • Flaxmere Library, Swansea Rd, Flaxmere

Public excluded agendas are not available to the public however public excluded item headings can be seen at the back of the open agendas.


Meetings Calendar

Agendas and Minutes

Agendas for all open Council and Committee meetings are available for public inspection two days prior to the meeting, with the exception of Extraordinary meetings of Council where agendas are available as soon as is reasonable and at the meeting. (Public excluded items are not included). Copies of the current open agendas and minutes may be inspected during normal office hours at the Council.

Council Meetings

Formal Council Meetings are held at monthly intervals, with the cycle commencing in February and ending in mid December. The Council delegates some of its decisions to its Standing Committees, Subcommittees and the Rural Community Board. The delegations are contained in the Council’s  Delegations Register.

Council meetings are usually held in The Council Chamber, Civic Administration Building, 207 Lyndon Street East, Hastings, at 1.00 pm.

Extraordinary meetings of Council are called to deal with specific issues, as and when required. Public notification of the meeting must be given as is reasonable, and must include the general nature of the business to be transacted.

If the meeting was not previously notified in the usual manner, resolutions from these meetings must be notified as soon as practicable, unless the resolution was passed in the public excluded section of the meeting.

Council Workshops

Hastings District Council is committed to conducting business in a manner that is open, transparent, and facilitates accountability and public participation.

Workshops are part of an educative phase of Council’s decision-making process and provide an opportunity for discussion between elected members and council staff. Workshops cannot be used to make final decisions - these can only be made at council meetings.

Council workshops are expected to be open to the public, unless there are good reasons to exclude the public. 

For further information, please visit the Council Workshops webpage which includes a calendar of workshops.

Standing Orders

Standing orders contain rules for the conduct of the proceedings of local authorities, committees, subcommittees and subordinate decision making bodies, and local and community boards. Their purpose is to enable local authorities to exercise their decision-making responsibilities in a transparent, inclusive, and lawful manner. Click here to view the Standing Orders adopted by Council on 8 December 2022.


A petition is a paper or electronic document addressed to the Council.  It asks the Council to act on or address a local or private concern.  Here are some guidelines to assist when writing and presenting a petition. 


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While every endeavour has been taken by the Hastings District Council to ensure that the information on this website is accurate and up to date, Hastings District Council shall not be liable for any loss suffered through the use, directly or indirectly, of information on this website. Information contained has been assembled in good faith. Some of the information available in this site is from the New Zealand Public domain and supplied by relevant government agencies. Hastings District Council cannot accept any liability for its accuracy or content. Portions of the information and material on this site, including data, pages, documents, online graphics and images are protected by copyright, unless specifically notified to the contrary. Externally sourced information or material is copyright to the respective provider.

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