Temporary Road Closures
If you are planning an event which requires all or part of a road to be closed, you’ll need to follow a formal application and approval process.
Closing the road without an approved Traffic Management Plan and without a consent is illegal.
You must apply for temporary road closures at least two months prior to the date.
Council staff do not have legal authority to approve closures for public events. Under the Local Government Act 1974 only the Council or a council committee can approve the closure. It is not possible to ‘fast track’ a late or urgent application.
Temporary road closures are typically requested for activities and events such as exhibitions, shows, markets, filming or sports events.
Council will not accept any liability for damage of any kind caused to any person, vehicles, property or business that occurs within or outside the road corridor arising from the closure of the road corridor and any activities within it.
Apply for a temporary road closure
The first step in applying for a temporary road closure is to discuss your proposal with the Council’s Transportation Officer.
You will be advised on how to obtain a Traffic Management Plan from a qualified Site Traffic Management Supervisor (STMS).
Traffic Management Plans
Will any part of your event be on the road or restricting vehicle or pedestrian access? If so, a Traffic Management Plan will be required to be submitted to council by a certified Site Traffic Management Supervisor.
Certified traffic management companies in Hawke’s Bay:
|Fulton Hogan, John Reid||+64 27 email@example.com|
|Ivan Aplin||+64 firstname.lastname@example.org|
|Site Traffic Management Solutions, Cyrus Tawhara||+64 27 506 email@example.com|
|Traffic Management Hawke’s Bay, Dave McNatty||+64 27 237 firstname.lastname@example.org|
The cost of the Traffic Management Plan’s implementation is separate to this and should be discussed with your traffic management provider.
- Temporary Road Closure application in pdf and word format.
- Resident visiting form in xls format
What do I need to provide with my application?
You will need to provide:
- A complete and correct application form
- A fully complying traffic management plan
- A Health and Safety Plan
- A completed Resident Visiting Form showing that all residents or businesses adjoining the proposed closure area have been visited and given details of the proposal.
- A copy of Public Liability Insurance for not less than $500,000 ($1,000,000 for races, rallies and similar events)
- Road damage bond—this will be set by a Transportation Engineer.
Advertising and objections
The proposal will be advertised via a public notice in:
- Hawke’s Bay Today or The Hastings Leader newspapers as appropriate
- The Council's website road works page.
Anyone who feels they are adversely affected by the proposal will have 10 working days to lodge a submission.
The application, with any submissions received, will then go to the next available council or committee meeting. The Transportation Officer will discuss with the applicant any submissions that they consider may be overcome by changes to the application or the Traffic Management plan.
If approved, the Temporary road closure will be again advertised to the public.
Timeframe for approval
It takes between 4-8 weeks on average to get a proposal to the next available council or committee meeting.
Once the decision is made the Transportation Officer will advise you of the decision by email or letter.
If the application is rejected you will be given the reasons for the decision.
If the application is approved, the Transportation Officer will provide:
- A letter/email approving the application
- Your approved Traffic Management plan
- Information on any other requirements, including notification to affected property owners/businesses/residents
Road Damage Bond
A Road Damage Bond is charged for events that may damage the roading asset. Prior to and after the event a Transportation Engineers will inspect the event site. If repairs are required, the bond will be used. Any excess bond will be refunded. If the repairs cost more than the bond, the event organisers will be invoiced for the additional sum outstanding.
Please contact Council's Transportation Officer if you have further questions.
- The advertising fee for each application will be set individually by the Hawke’s Bay Today newspaper and billed to the applicant. The advertising fee covers the cost of advertising the proposed closure and giving public notice if it is approved.
- If it is not approved, the fee for the second notice will be refunded.
- If the application is rejected because it is within 2 months of the event, the full sum will be returned.
Transportation Fees and Charges approved for 1 July 2018 to 30 June 2019.
All fees and charges are inclusive of GST (except as noted *).
|Transportation fees and charges||Fee (incl GST)|
|Temporary Road Closures|
|(A) Temporary Road Closure (application and admin charge)||$350.00|
|(B) Inspections (per hour)||$100.00|