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Project Information MemorandumManatu Pārongo Kaupapa Hanganga

What is a Project Information Memorandum?

A Project Information Memorandum (PIM) is a memorandum issued by a territorial authority (council) under section 34 of the Act, setting out information relevant to a proposed building project. The information is provided on a prescribed form and is required to include all information known to Council which may be relevant to the project or site. This includes the potential for:

  • Erosion
  • Avulsion (removal of land by water action)
  • Falling debris
  • Subsidence
  • Slippage
  • Alluvium (the deposit of silt from flooding)
  • The presence of hazardous contaminants which are likely to be relevant to the design, construction or alteration of your proposed building which are known to Council
  • Details of stormwater or wastewater utility systems which may relate to your project or site will also be included (where applicable)

The PIM will also identify approvals specific to the site that may be required, such as approvals under the Resource Management Act, or from organisations such as Heritage NZ (heritage buildings/sites) or Fire and Emergency New Zealand.

 A PIM includes confirmation that, subject to other provisions of the Act, you may carry out the building work subject to:

  • The requirements of the Building Consent, and
  • All other necessary authorisations being obtained

A PIM does not give any form of approval under the Building Act or the District Plan. Contact a Council planning officer (phone 871 5000), or your own planning adviser, to determine whether your proposal complies with the District Plan. If it does not, and Resource Consent is required, you are strongly advised to obtain this before seeking Building Consent to avoid possible expensive changes to your proposal.

Is a PIM Mandatory?

PIMs are voluntary and may not be needed for your project. They are appropriate, for example, at the design phase of complex projects. If you intend to apply for a PIM we recommend that you do this early on in the design process, as the information in the PIM may assist your designer to finalise your project documentation.

How to apply for a PIM

An application for a PIM is lodged using Council's on-line Building Consent application form.

You can apply for a PIM at the same time as applying for Building Consent, or separately. If you are applying for a PIM only, you need to make it clear on the appropriate place on the form. With the application you will need to supply information on your project, including a site plan, floor plan, building elevations and proposed drainage plans, and a copy of either the Certificate of Title or Sale and Purchase Agreement (proof of ownership).

How long does it take?

Council is required to issue the PIM within 20 working days of receiving the application form. If further information is required from the applicant a request for information will be sent and the processing clock put on hold until the material is received. The fee must be paid before the PIM can be issued. See Fees and Charges page.

Note: Building work cannot commence until you have obtained a Building Consent and any other approvals required by other legislation.

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