Hastings District Council ProcurementPārongo whiwhinga

Hastings District Council spends about $200 million a year on infrastructure, facilities and services on behalf of Hastings residents. Our procurement not only has a budgetary impact, but also a significant impact on our local communities and the quality of life we enjoy. Goods, works and services range from the sourcing of computer systems to the installation of water pipes and the construction of roads and bridges.

A key focus for Council is to build relationships with suppliers that encourage fair competition, innovation and certainty of supply for both parties. We welcome tenders for goods, works and services. Suppliers can check out our regional Suppliers Guide here for advice and support.

Our procurement principles

• Get the right supplier
• Play by the rules
• Get the best deal for everyone
• Plan and manage for great results
• Be fair to all suppliers

Here are our latest procurement Strategy and Policy documents.

Tendering for Council contracts

Hastings District Council uses the Government Electronic Tenders Service (GETS) website to advertise opportunities.

Each tender will include specific requirements, which may range from ‘must  haves’ such as Sitewise Green or Gold for contractors doing physical works, through to the opportunity to provide supporting information relating to Council’s desire to achieve ‘sustainable outcomes’, as set out in the procurement strategy.

To use GETS, you will need to set up an account on the GETS   site. This requires a Real Me account, so check you have one before you start the registration process. Find out more on the tendering process.

Sustainable procurement

Through our procurement process, Council aims to achieve greater public value whereby the focus is not solely on price but about getting the best result over the whole life of the goods, services or works. This includes the concept of sustainable outcomes being that procurement can be used to support wider social, economic, cultural and environmental outcomes that go beyond the immediate purchase of goods and services. Council uses the phrase "progressive procurement" to describe the pathway to achieving those sustainable outcomes.

Health & safety for our contractors

Health and safety is a key focus for Council. Contractors carrying out physical work under a contract with Council must be Sitewise Green or Gold accredited. Infrastructure construction, cleaning and security are just some of the types of work requiring this qualification.

SiteWise offers free tools to help you get prepared for assessment. They also offer free coaching for small businesses as part of their subscription.  Visit their website for more information.

How you can invoice us

Before you invoice us

You need a purchase order number before you can  send us an invoice.

What to do if you don't have a purchase order number

If you do not have a purchase order or do not know your purchase order number, contact the person you have been dealing with and request this information.

How to send us your invoice

Email your invoice to hdcaccountspayable@hdc.govt.nz

We prefer to receive invoices in PDF format. Please note we do not accept handwritten invoices or handwritten purchase order numbers.

Find out more about invoicing Council here.

You may also find these procurement pages helpful: